Details

Published: 17 February 2023

The Moose Jaw Events Centre is now hiring for the following 3 positions:

EVENT MANAGER/CURLING MANAGER/FINANCE COORDINATOR (scroll down for details on each position)

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Title:                 Event Manager

Entity:               Moose Jaw Events Centre (Moose Jaw, SK)

Department:     Events

Reports to:       General Manager  

Summary:

The Event Manager will act as a liaison between the venue, its staff, contractors, and clients to ensure all details required for the successful preparation, execution, reporting and overall management of an event are in compliance within the terms of the contract, guidelines, and policies.  Additionally, the Event Manager is responsible for managing departmental activities pertaining to Production Staff, Event Staff, Event Security, House Keeping, non profit groups, Police, and Medical staffing.  The Event Manager is accountable for providing a safe and enjoyable environment for clients, guests, and staff.

Education, Experience, Skills/Functions:

• Minimum of two (2) years of increasingly responsible experience in event management/coordination in a convention center, sports facility, performing arts facility or other multi-purpose public assembly facility
• Self-motivated with excellent interpersonal and communications skills
• Demonstrates the ability to function and make managerial decisions in a fast-paced high-pressure environment
• Ability to work independently and as part of a team
• Strong verbal and written communication skills in the English language required
• Experience in contract negotiation, production, and settlement across a variety of genres
• Demonstrated knowledge of all aspects of events, event budget preparationand maintenance, and personnel management
• Knowledge of crowd management and crowd control techniques
• Knowledge of principles of supervision, scheduling, and training employees
• Knowledge of supervisory skills including how to motivate, support and involve employees in accomplishing goals and objectives
• Detail oriented and organized working style with effective time management skills
• Ability and willingness to work a flexible schedule including nights, weekends, and holidays
• Demonstrated proficiency in Microsoft Office applications, including word processing, spreadsheets,and PowerPoint
• Demonstrated proficiency in AutoCAD, Cvent or an equivalent design program
• Possession of, or ability to obtain, a valid drivers’ license
• Provide accurate facility information and superior customer service to patrons.
• Assist in maintaining a safe, clean, and positive environment for all staff. Report any injuries and safety hazards to the OHS Committee.
• Attend and obtain all training certificates and first aid as requested/needed including - Serve it Right

Job Duties and Responsibilities:

• Act as venue liaison with all parties involved in event
• Advance event information with event representatives in a timely manner, including the creation and communication of cost estimates
• Communicate all event related information to appropriate departments and staff as well as prepare and finalize event data sheets, any and all event reporting
• Manage event-staffing levels including ushers, ticket takers, security, emergency medical personnel, and Stagehands as required
• Gather accurate event seating/configuration information with the Box Office Manager; liaise with clients to determine final scaling and configurations for events
• Oversee all production, set-up, events staff, security staff, police, stagehands, event operations, parking and outside agencies, Housekeeping and housekeeping contractors, First Aid Contractors during events
• Manage event settlements with promoter/event organizer and other venue departments
• Create and manage A/V Estimates and Stagehand labour estimates as per client requirements and House contract
• Liaise with Stagehand Head and staff during events, including load-ins and load-outs
• Establish and maintain effective working relationships with clients, co-workers, part-time staff, contractors, guests/public, and municipal officials
• Conduct briefings with staff providing necessary information
• Implement disciplinary procedures with staff as needed as per the building’s policies and procedures
• Provide excellent customer service assistance to internal and external clients
• Address customer complaints and appropriately deal with critical feedback
• Complete all duties with a customer service focus through teamwork & dedication to OVG’s principles
• Work seamlessly with all in-house departments to ensure consistency, accuracy, and optimal financial opportunities are met throughout the set-up, the duration of, and the tear-down of all events
• Ensure optimal positive perception of venue within the community and within professional organizations to encourage business partnerships
• Negotiate contractual points, prepare and execute event license agreements, department checklists, addenda and related correspondence and maintain accurate files and databases for upcoming and past events
• Coordinate events on venue calendar through VenueOps, CAD, Cvent, Bypass etc and communicate schedule details to all necessary parties
• Coordinate Food and Beverage needs with clients & communicate requirements to necessary personnel
• Serve as Manager on Duty as scheduled
• Other duties and responsibilities as assigned

To apply for this position please email your resume to: This email address is being protected from spambots. You need JavaScript enabled to view it.

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Entity:                    OVG360

Title:                      Finance Coordinator

Department:         Finance

Reports to:           Director of Finance

Supervises:          Merchandise Sellers

Type:                     Full-Time; Salaried

Purpose:

The Finance Coordinator is responsible for maintaining the records of the business. As part of that maintenance, the Finance coordinator takes the lead on creating payment schedules for clients and outstanding debts as well as ensuring vendors are paid within their terms to avoid interest charges. The Finance Coordinator works directly with the Director of Finance, the General Manager and all department managers to ensure accurate billing, invoicing and account coding.

Summary:

The Finance Coordinator will provide administrative (25%) and accounting (75%) support in all aspects of the Finance Department and business transactions. Main accounting tasks consist of – but are not limited to - accounts payable, accounts receivable, bank reconciliations, ticketing reconciliations, daily reporting, balance sheet reconciling and office administration. You will work some scheduled evenings and weekends assisting in the preparation and execution of all events by assisting with the management of the event financial requirements, artist payments, and merchandise settlements.  You will work directly with all building departments and corporate clients and must provide a high level of customer service, keeping immaculate records and an organized filing system. You will work with minimal supervision, using resources and time management skills to reach deadlines and complete tasks with a high level of accuracy.

Qualifications:    

• A minimum of 3-5 years combined related education and experience
• Knowledge of payroll functions and procedures
• Knowledge of accounts payable, accounts receivable/collections, and maintaining general ledgers
• Knowledge of modern office procedures, methods and related computer equipment
• Ability to maintain a high level of accuracy in preparing and entering financial and payroll information
• Proficiency in Microsoft Office, Word, Excel, and Outlook is required
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Experience in Mid-Range Accounting Systems such as MAS 90/200 and in Payroll Processing Software such as Ceridian or ADP.
• Excellent time-management and organizational skills with the ability to handle multiple assignments.

Job Functions:    

• Perform the day to day processing of financial transactions to ensure that finances are maintained in an effective and accurate manner
• Verify that transactions comply with financial policies and procedures
• Maintain accurate records of accounts receivable and payable
• Compile vendor lists and handle distribution of yearly correspondence
• Process and prepare accounts payable invoices
• Prepare accounts receivable invoices
• Prepare and mail monthly accounts receivable statements
• Reconcile box office accounting and sales reports
• Record and maintain contract agreements
• Receive payments; preparing deposits and posting cash receipts
• Reconcile, review and prepare Ticketing reporting and transactions
• Reconcile, review and prepare balance sheet accounts
• Follow strict confidentiality protocol
• Assist as required during scheduled or other audits
• Administrative duties for Assistant/General Manager such as typing, record-keeping, researching, scheduling, expense reporting, filing
• Oversee receiving/shipping of office mail and courier
• Ensure the office is equipped with adequate equipment/stationary supplies
• Attend and participate in meetings; recording meeting minutes as required
• Attend and participate in fundraising, marketing initiatives, corporate events as required
• Perform related professional accounting work in support of accounting functions
• Prepare a variety of financial reports and analyses
• Operate a ten key calculator by touch at a speed necessary for successful job performance
• Operate a computer to perform accounting functions
• Work with the F and B department to count the safe and prepare floats, cash in/cash outs and reconciliations.
• Perform related duties and responsibilities as required
• Manage merchandise sales: schedule and supervise sellers, setup, inventory counts, settlements
• Prepare artist and day of show payments if required
• Management of cash machines: order cash, stock, track transactions, and troubleshooting
• Perform other duties as assigned

To apply for this position please email your resume to: This email address is being protected from spambots. You need JavaScript enabled to view it.

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Title:                  Curling Manager  

Entity:               Moose Jaw Events Centre (Moose Jaw, SK)

Department:     Curling

Supervises:      Curling Ice Technicians

Reports to:       General Manager

Classification:  Full time, Salaried

Summary:

Reporting to the General Manager or their designate, the Curling Manager is responsible for the day-to-day operations of the 8-sheet curling centre including all leagues, bonspiels and special events creating a positive, fun environment.  They will oversee all aspects of its operation including the marketing, programming, and staffing of the facility.    This role encompasses a high level of responsibility including highly confidential matters such as contract negotiations, human resource matters including discipline, financial planning, development of annual business plan, event settlements and annual budgeting. They will work in partnership and in collaboration with other departments at the Moose Jaw Events Centre to ensure proper communication and execution of the activities.  Further, you will create a sales deck and sell and execute all advertising and sponsorships.  

Education, Experience, Skills/Functions:

Education and Experience 

• A minimum of 3 years managing a curling/sporting facility, preferably in a management capacity 
• Proven record of success within curling or sport business operation 
• The equivalent combination of education and experience 
• Post-secondary degree or diploma in business, recreation or a related area is an asset

Key Attributes 

• Neat, professional appearance, outgoing people-oriented person 
• Exceptional ability to build and maintain business relationships
• Ability to work collaboratively in a team   
• Maintains a high level of professionalism and confidentiality at all times 
• Ability to function calmly in a fast-paced environment handling multiple priorities simultaneously 
• Ability to modify plans, actions, and decisions with changing situations and circumstances 
• Ability to handle and secure confidential and proprietary information 
• Effective at planning and prioritizing 
• Superior organization and time management skills 
• Able to create and lead a positive and safe team environment with the workplace 
• Strong verbal and written communication skills in the English language required
• Ability to use Microsoft Office suite of programs with ease
• Ability to work beyond normal business hours, including early mornings, days, evenings, weekends, stat holidays, extended (long) workdays and extended number of days

Curling

• Knowledge of the Sport of Curling, including progressive, round robin and other draws 
• Plan, organize, coordinate and execute all curling leagues including schedules and playoffs; as well as all club bonspiels and curling events
• Work with CurlSask when hosting sanctioned events
• Liaison between venue and Curl MJ
• Support and assist to execute Curl Moose Jaw initiatives

• Develop and Instruct adult and youth Learn to Curl programs
• Seek initiative to grow Club membership and participation

Business

• Manage the Club efficiently and effectively
• Researching and applying for Grants
• Assist with management/control of fiscal budget for curling
• Responsible for Curling A/R and A/P; working in collaboration with the Finance Department
• Utilizing Curling IO for all registrations, league fees, and in house bonspiels
• Responsible for collection of league fees and bonspiel entry fees
• Develop new sources of revenue, building on our curling operations, or other uses of our facility in co-operation with the MJEC Event Manager
• Knowledge of Technician work schedule based on daily demands and curling schedule

Marketing

• Develop and implement the Marketing and Sales Plan in partnership with the MJEC Director of Marketing and Business Development
• Knowledge and experience with social media – Facebook, Instagram, Twitter,
• Establish a membership communication strategy
• Develop member satisfaction monitoring systems and ensure issues are addressed quickly
• Manage all information being communicated to the curling community, exercising confidentiality and integrity upon handling personal and financial customer information

Sales and Sponsorship

• Create a rate card/ inventory of sellable assets in partnership with the MJEC Director of Marketing and Business Development
• Meet with prospective sponsors and advertisers to sell advertising and sponsorship
• Create contracts for partners
• Execute all advertising and sponsorship opportunities and deliverables

• Establish and maintain effective working relationships with participants and event sponsors.
• Management of all aspects of customer service as it relates to both internal and external, and building tenants, enforcing GREAT principles and corporate initiatives.

Perform other duties as assigned.

To apply for this position please email your resume to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Vaccination Statement

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19.   Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

INTELLECTUAL /social, Physical Demands & Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social demands:

While performing the essential functions of this job, the employee is continuously asked to multi-task while meeting the customer needs and ensure a safe and controlled area for the customer experience.  This position also requires constant use of communication and interpersonal skills.

Physical demands:

While performing the essential functions of the job, the employee can expect to be on their feet for extended period of time.

Work environment:

The duties of this position are indoors. The noise level in the work environment is usually moderate to loud during events and minimal during pre-event times.

This job description is subject to change